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13 Tips for Better Time Management

Some of us fall in the bracket of always being behind schedule. In search of an answer to that problem, I found these tips given by Celestine Chua and really just had to share with all of you. There were originally 20 tips that I found very hard to whittle down, but I eventually chose 13 of them.

Below are these amazingly simple tips for better time management:

1. Make a daily plan.

   Before the day starts, plan it. The best time to do so is early in the morning. Have an idea of things you wish to accomplish that day, and as much as possible, stick to it. Doing this helps you stay on track.

2. Use a calendar.

   A calendar is an essential tool to aid you in managing time better. There are various calendars on your system, some come with your mail software and there are others like Google Calendar. Thanks to technology today, you can sync quite a few calendars to your mobile phone and other hardware that you use, so you can see it no matter where you are.

3. Give a time frame for each task.

   Understand that each task has its own time frame. You could draw up a timetable and put each task with its allotted minutes or hours. This will help keep you from endlessly dragging out a task.

4. Always have a clock where you can see it.

   There are quite a few times I get deeply engrossed in my work and lose track of time. A big clock being within eye view goes a long way in helping.

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5. An organizer helps.

   With this, you are on top of everything in your life. The organizer comes with to-do lists, projects, and other miscellaneous items.

6. Keep track of your deadlines.

   Know when you need to be through with whatever task you have. On whatever tool you are using, be sure to mark out the deadlines. You need to know when to finish them.

 

7. You can actually say “No”.

Keep it as simple as you can and do not bite off more than you can chew. Once you have a task in hand, firmly say “no” to any distraction or reschedule it if possible.

8. Set reminders 15 minutes before.

Technology really simplified this as most calendars have a reminder function. Set the alarm for 15 minutes before whatever appointment you have scheduled.

9. Don’t sweat the little things.

Getting everything done exactly how you want is really unlikely. Trying to do that is being really ineffective.

10. Learn to prioritize.

Since you know that you can’t do everything, get into the habit of prioritizing the important things and letting go of the rest.

11. Focus on the task at hand.

Quite a few of us feel that multi-tasking helps get more things done, but the contrary is the case. Focus on one thing at a time. While using your computer especially, all applications not needed for your task need to be closed. Focus completely on whatever you’re doing. You’ll be more efficient that way.

12. Try and delegate.

There is a good number of us that find this really difficult. Truth be told, if there are things that can be better done by others, let them do them. Similarly, if there are things that are not so important, delegate them as well. This helps you focus on what you need to.

13Place similar tasks together.

Works that are related in some way, batch them together. Once you do this there is a better synergy.

We do hope that these tips come in really helpful.